Inventory Manager

About Webyne Group

Webyne Group operates in cloud computing, data center infrastructure, GPU and AI computing, dedicated servers, networking, and enterprise IT hardware.

We are looking for an experienced Inventory Manager to manage high-value IT infrastructure inventory, including enterprise servers, GPUs, processors, RAM, SSDs, networking equipment, storage systems, and spare parts.

The candidate will be responsible for maintaining accurate inventory records, controlling stock movement, coordinating procurement and dispatch, and ensuring complete accountability for company assets.

Key Responsibilities

1. Inventory & Stock Management

• Manage inventory of servers, GPUs, CPUs, RAM, NVMe SSDs, HDDs, switches, routers, and other IT equipment.

• Maintain accurate records of incoming, outgoing, available, reserved, defective, and deployed inventory.

• Track inventory by serial number, part number, model, manufacturer, and location.

• Maintain minimum stock levels and reorder alerts.

• Conduct daily stock verification and monthly physical audits.

• Ensure zero unauthorized stock movement.

2. IT Asset & Data Center Inventory

• Maintain records of hardware installed across data centers and warehouses.

• Track server configurations, components, serial numbers, rack locations, and deployment status.

• Coordinate with technical teams for hardware installation, replacement, and upgrades.

• Track GPU inventory, including NVIDIA H200, RTX PRO 6000, L40S, L4, and other accelerators.

• Maintain asset lifecycle records from procurement to disposal.

• Reconcile physical inventory with ERP, DCIM, or asset-management systems.

3. Procurement & Vendor Coordination

• Coordinate with procurement teams for purchase orders and deliveries.

• Verify received materials against purchase orders, invoices, and delivery challans.

• Report shortages, damage, incorrect specifications, and delivery discrepancies.

• Coordinate vendor returns, replacements, warranties, and RMA processes.

• Maintain vendor-wise purchase and inventory records.

4. Warehouse & Dispatch Operations

• Supervise material receiving, storage, packaging, and dispatch.

• Ensure proper labeling, tagging, and safe handling of sensitive IT hardware.

• Maintain inward and outward registers.

• Coordinate hardware dispatch to customers, data centers, and branch locations.

• Maintain gate passes, delivery challans, e-way bill coordination, and proof of delivery.

• Ensure ESD-safe storage and secure handling of high-value equipment.

5. Inventory Accounting & Reconciliation

• Coordinate with finance for purchase invoices and stock valuation.

• Reconcile physical inventory with accounting and ERP records.

• Identify missing, damaged, obsolete, or slow-moving stock.

• Prepare stock aging and inventory valuation reports.

• Support internal and external inventory audits.

• Maintain clear records of assets owned by different Webyne Group companies.

6. Reporting & MIS

Prepare the following reports:

Daily

• Opening and closing stock

• Material received and dispatched

• Pending deliveries

• Stock discrepancies

• High-value inventory movements

Weekly

• Inventory valuation

• Stock aging

• Pending procurement

• Defective and RMA stock

• Inventory reconciliation status

Monthly

• Complete physical stock audit

• Inventory accuracy report

• Dead stock and slow-moving stock

• Asset movement and deployment report

• Loss, damage, and variance report

Required Qualifications

• Graduate in Commerce, Supply Chain Management, Logistics, or related discipline.

• Minimum 5 years of relevant inventory or warehouse management experience.

• Experience managing IT hardware, servers, data center equipment, or electronics inventory preferred.

• Strong knowledge of Microsoft Excel, ERP, inventory management systems, and barcode-based stock tracking.

• Familiarity with Tally, SAP, Odoo, or similar systems.

• Understanding of purchase orders, GRN, invoices, delivery challans, and stock reconciliation.

• Strong analytical, organizational, and reporting skills.

• High level of integrity and accountability.

Preferred Technical Knowledge

• HPE, Dell, Lenovo, and Supermicro servers

• NVIDIA enterprise GPUs

• AMD EPYC and Intel Xeon processors

• DDR4/DDR5 server memory

• Enterprise NVMe, SATA, and SAS storage

• Juniper, Arista, and other networking equipment

• NetBox, DCIM, ITAM, and asset-tracking systems

Key Performance Indicators (KPIs)

KPI| Target

Inventory accuracy| 99.5% or above

High-value asset traceability| 100%

Unauthorized stock movement| Zero

Daily inventory reporting| 100% on time

Monthly stock reconciliation| 100% completed

GRN processing| Within 24 hours

Dispatch documentation| 100% complete

Stock discrepancy resolution| Within 48 hours

Candidate Profile

We are looking for a disciplined, detail-oriented, and trustworthy professional capable of independently managing high-value IT inventory.

The ideal candidate should be comfortable handling large quantities of enterprise hardware, coordinating with technical and procurement teams, and maintaining accurate inventory records across multiple locations.

Job Location: Noida

Salary: Negotiable based on experience and technical expertise

Joining: Immediate or as per mutual agreement