GeM / Tender Specialist

Job Description

Job Title: Sr. Tender Executive / GeM Executive

Location: Indore, Madhya Pradesh, India || Full-Time

Industry: Furniture Manufacturing | Furniture Industry

Reporting To: Business Head

About Stellar: Founded in 1989, Stellar Global is a renowned name in the world of premium furniture manufacturing and interior solutions for commercial, residential, and institutional spaces. With a strong global footprint across 105+ countries, Stellar integrates precision engineering, AI-driven automation, and sustainable practices to deliver highperformance, ergonomic furniture. Headquartered in Indore (India), with an international office in Lecong, Foshan (China), Stellar is shaping the future of furniture design.

1. Tender & GEM Registration and Documentation:

• Manage vendor registrations, company profile updates, and certifications on GEM and other portals.
• Compliance with MSME, NSIC, GST, and other regulatory requirements.
• Monitor government and private tender portals, including GEM, CPPP, and other eprocurement platforms.
• Searching, evaluating and identifying relevant tenders that match company profile and services.

2 Bid Preparation & Submission:

• Preparation and submission technical and financial bids in accordance with tender requirements.
• Collect, verify, and compile necessary documents such as EMD, performance security, and eligibility certificates.
• Timely submission of bids before deadlines, both online and offline.
• Preparation of bid participation documents and ensuring that the documents are correct
• If we are not eligible for any bid due to any document, then we have to put a representation in that bid that we are eligible to participate in this bid.

3. Coordination & Communication:

• Liaise with internal departments (Finance, Legal, Operations) for bid documentation and approvals.
• Communicate with Salesperson for tender-related queries. And Mention in ZOHO CRM Software.

4 Post-Tender Activities:

• Monitor tender results, track bid status, and manage clarifications or Representation.
• Maintain a record of Bid Participation Detail

5 GEM Portal Operations:

• Manage product listing, catalog updates, and price modifications on GEM.
• Handle order processing, invoicing, and post-order compliance on GEM.
• Compliance with GEM terms and conditions, including timely responses to buyer queries.
• Manage Resellers Accounts an Authorization in Product on GEM Portal
• Bid Participation Schedule Work
• Check the Gem portal daily to see if there is any RA or any clarification
• If goods are not delivered within the time limit, then raising invoice extension request on Gem portal so that Gem invoice can be marked and contract process can be completed
• catalog uploads as per Product Bid Specification
• Incident Response & Resolution and Daily Checking Status Incident
• ATC/AMC Payment Approval & EMD & EPBG